LOG 1: External Green tobacco storage Procedure.

LOG 1: External Green tobacco storage Procedure.

LOG 1: External Green tobacco storage Procedure.

Standard(s):ZWS ISO 9001: 2015; ZWS ISO 14001:2015; ZWS ISO 45001:2018; ZWS ISO 50001:2018 & AWS VERSION 2.0
Subject:IMS Procedures
Department(s):Logistics and Leaf Accounts
Document Number:LOG 1
Procedure(s):LOG 1: External Green tobacco storage Procedure.
Issue Date:12 April 2003
Review Date:10 February 2026
Revision Number:23
Workflow Status: Approved
Approval Status: Fully Approved

1.0 Purpose

To ensure that controls are in place for the accountability, Security and proper handling and storage of green leaf tobacco. 

2.0 Scope

All warehouses

3.0 Responsibility

The Green Logistics and thernTobacco Inventory Managers, are responsible for implementing this procedure

Activities / Procedure Table

Activity No. Procedure Responsibility Discuss
1.0 Green Stock Handling In
1.1 All green stock delivered by TPZ shall be accompanied by a TPZ delivery note stating warehouse of origin, grade, date, driver details, name and signature of all parties, customer account, Quantity, Destination and Time Out. The delivery note shall be handed over to the Logistics Warehouse Controller/Supervisor. Logistics supervisor/Clerk
1.2 The TPZ delivery note shall be written in triplicate with a provision for the receiver to acknowledge receipt. The yellow copy (duplicate) shall then be retained by the Warehouse Controller/Supervisor while the white copy (original) shall be signed by the destination warehouse clerk, supervisor and Security Guard in acknowledgement of receipt. The guard shall inform TPZ security control Centre of the transaction through radio transmission. The logistics supervisor shall also inform logistics radio control Centre of the transaction through radio transmission. The fast copy shall be retained in the delivery note book for record purposes. Logistics supervisor/Clerk
1.3 Physical load details shall be tallied against the delivery note. Logistics supervisor/ Clerk
1.4 All bales shall have tickets firmly attached to them and inspected for condition (torn hessian, torn seams, water or oil damage, torn or missing tickets). Logistics supervisor/ Clerk
1.5 All pallets shall contain bales of the same grade. Logistics supervisor
1.6 All complying delivery notes shall be signed off in agreement whilst those under query shall be brought to the attention of the logistics warehouse supervisor. Logistics supervisor/Clerk
1.7 All pallets shall be moved within the system into a new location, on arrival. Stack cards shall be updated with similar information and is verified by pallet detail report. Leaf Accounts clerk/Warehouse controller
1.8 Daily reconciliations by grade shall be carried out by the external Leaf Accounts warehouse clerk and logistics warehouse supervisor/Controller and the results handed over to the Green Logistics Superintendent. Logistics supervisor
1.9 The daily reconciliations shall be supported by monthly reconciliations. Green logistics superintendent
2.0 Green Stock Handling Out
2.1 The Logistics Warehouse Supervisor /Controller shall furnish the Green Logistics Superintendent with a requisition for movement of green tobacco for any stock withdrawals for either inspection or processing. Such requisition shall be fully authorized, be in duplicate and have pertinent information. The duplicate copy shall be handed over to the Security Control Centre so that they give a go ahead to the Security guards in the warehouses concerned and to also keep track of the movements. The original copy shall be used for moving the tobacco. Logistics supervisor/Controller/Leaf Accounts clerk
2.2 The logistics supervisor shall handover the requisition to Leaf Accounts external warehouse clerk for execution Logistics supervisor
2.3 TPZ security guard shall verify green stock dispatches to ensure that the correct grades and quantities have been dispatched on the external warehouse delivery note and the TPZ requisition. Logistics supervisor/ Clerk

Document Change / Review History

Date Reviewed / Changed Change Description Reason for Change
22/06/10 Procedure now being Authorized as a soft copy Make the procedure compliant with SAZ ISO 9001:2008
22/04/11 Ownership of procedure changed from Leaf Accounts to Logistics Logistics Manager. Change in process.
30/04/2013 Changed authorizing signatories Change in organizational structure
16/03/2014 Changes in contents and authorizing signatories H.O.D/Changes in management system structures.
01-March-2017 Changed all sections with Logistics Clerk to Leaf Accounts Clerk, and procedure number from LOG 013 to LOG 1 HOD/ to restore sequential order in the procedure numbers
13-August-2017 Changed subject from Quality procedures to SHEQ procedures. H.O.D, aligning procedures to 2015 standards
13-August-2017 Added Reviewer column on authorization list H.O.D, to comply with new standard requirements.
8-March-2018 Related document list review H.O.D/to align with the current position
13-Feb-20 Reviewed the procedure SHEQ standards requirement
8-February-2021 Reviewed the procedure SHEQ standards requirement
14-March-2022 Reviewed the procedure SHEQ standards requirement
18-Jan-23 Reviewed activity 1.2 & 1.7, to align with TIS and a general revision of the procedure SHEQ standards requirement
15-January-2024 Reviewed the procedure SHEQ standards requirement
15-Jan-25 The following changes were done on the header: Replacement of SHEQ with IMS, and inclusion of ZW ISO 50001: 2018. IMS standards requirement
10 February 2026 Included water stewardship standard in the procedure IMS standards requirement

Related Documents

Name of Record Custodian / Location Retention Period
Delivery Notes Leaf Accounts 2Y+C
Tobacco movement requisition forms Logistics Control office 2Y+C

Sign-off

Wilfred
Digitally signed by Wilfred — August 5, 2026 6:53 pm (Typed)
Wilfred
Originator
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